To use AWIPEV as a platform for your work, please follow the indications below:

  • Project Proposal

    p/pp/pp/pp/pp/pp/ppspan lang=EN-USA wide /spanrange of projects is supported at AWIPEV, ranging from short fieldwork periods to long-term, multi-year projects. Various measurements and sampling are possible in the areas of atmospheric, terrestrial, marine and cryosphere research. bAll projects must go through an annual evaluation process in order to gain access to the station./bnbsp; span lang=EN-USspan style=font-weight: normal; Proposals are evaluated for their scientific merit and technical feasibility, and /span/spanspan lang=EN-USspan style=font-weight: normal; have to be submitted annually for the season beginning April of the following year/span/spanspan lang=EN-USspan style=font-weight: normal; ./span/span/pp/pp/p

    tabletbodytrtdh3French Projects:/h3/tdtdspan lang=EN-USspan style=font-weight: normal; Proposals have to be submitted to bIPEV by 16 July/b, as

    announced in the a title=Opens external link in new window class=external-link-new-window target=https://institut-polaire.fr/en/scientific-research/calls-for-scientific-projects/ href=https://institut-polaire.fr/en/scientific-research/calls-for-scientific-projects/IPEV Call for Scientific Projects/a/span/span/td/trtrtd rowspan=1/tdtd rowspan=1/td/trtrtdh3German Projects:/h3/tdtdspan lang=EN-USspan style=font-weight: normal; Proposals have to be submitted to bAWI by 30 September/b, by sending

    the a title=Initiates file download class=download href=t3://file?uid=192405AWIPEV_project_proposal/a by email to a title=Opens window for sending email class=mail href=mailto:AWIPEV_Antraege@awipev.euAWIPEV_Antraege

    (at) awipev.eu/a/span/span/td/tr/tbody/table

    p/pp/pp/ppspan lang=EN-USThe large /spanlead time is necessary to allow sufficient time to coordinate station capacities for all accepted projects and to allow the projects to obtain the necessary permits for their field work in a timely manner. /pp/pp/pp/pp/p

  • Planning Field Work

    p/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp class=indentResearch activities in and around Ny-Ålesund need to follow certain rules and regulations. Information is given in the a href=https://nyalesundresearch.no/research-and-monitoring/researchers-guide/ target=https://nyalesundresearch.no/research-and-monitoring/researchers-guide/ class=external-link-new-window title=Opens external link in new windowResearcher's Guide to Ny-Ålesund/a. /ppspan lang=EN-USAccepted projects are requested to take part in the ba href=t3://page?uid=5368#31470 class=internal-link title=Opens internal link in current windowAWIPEV Introductory Seminar/a/b which takes place in January/February every year. /spanspan style=font-size:11.0pt; line-height:lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;

    lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;107%; font-family:quot;Calibriquot;,sans-serif lang=EN-USApart /spanfrom a general introduction to the station and how to best plan your stay, the seminar gives an update about the booking processes or any new procedures. It also provides an opportunity to clarify logistical questions or coordinate fieldworkspan lang=EN-US. /span/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/p

    pnbsp;/p

    h3 style=margin-top:13.9pt; margin-right:0cm; margin-bottom:

    13.9pt; margin-left:0cm; line-height:normalbspan style=color:black lang=EN-GBProject registration in the RiS portal /span/b/h3

    pnbsp;/p

    p/ppspan style=color:black lang=EN-GBAll research /spanprojects on Svalbard by need to be registered in the a title=Opens external link in new window class=external-link-new-window target=https://researchinsvalbard.no/ href=https://researchinsvalbard.no/Research in Svalbard/aspan style=color:black lang=EN-GBa title=Opens external link in new window class=external-link-new-window target=https://researchinsvalbard.no/ href=https://researchinsvalbard.no/ (RiS) portal/a. br //span/p

    pThe registration can be done well in advance of field work and does not need to be repeated every time, depending on the duration your project period. However, multi year projects are required to update their project regularly. (This can be done well in advance and should be updated annually for any new field period and/or publication and data set.) /pp/p

    pnbsp;/p

    p/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp style=margin-top:13.9pt; margin-right:0cm; margin-bottom:lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;

    lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;13.9pt; margin-left:0cm; line-height:normalbspan style=color:black lang=EN-GBRegister your fieldwork period in RiSbr //span/b/pbp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/p

    /bpb/b/ppb/b/ppb/b/ppb/b/ppb/b/ppb/b/ppb/b/ppb/b/ppb/b/ppb/b/ppb/b/ppb/b/ppb/b/ppb/b/pp/pp/pp/ppspan style=color:black lang=EN-GBA fieldwork period defines the /spanperiod spent in the field (that is at the station and/or in the area). /pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/p

    piNote:/i A new field period has to be created every year for every period your project has personnel in or around Ny-Ålesund (or on Svalbard in general)/pp/p

    pnbsp;/p

    p/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp style=margin-top:13.9pt; margin-right:0cm; margin-bottom:lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;lt;/pgt;

    lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;lt;pgt;13.9pt; margin-left:0cm; line-height:normalbspan style=color:black lang=EN-GBApply for research permits/span/bspan style=color:black lang=EN-GBb in RiS/bbr //span/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/pp/p

    pField work on Spitzbergen is regulated by various provisions, mainly by the Governor of Svalbard. All requests for permits have to be done via the span style=color:black lang=EN-GBa title=Opens external link in new window class=external-link-new-window target=https://researchinsvalbard.no/ href=https://researchinsvalbard.no/RiS portal/a when editing your project there, sometimes additional /spanpermits by other authorities are required./pp/p

    pnbsp;/p

    p/ppspan style=color:black lang=EN-GBThe Governor of /spanSvalbard has introduced four fixed application deadlines per year for research activity in Svalbard. (Additional information span style=font-size:12.0pt; color:blue lang=EN-GBa target=_blank href=https://www.sysselmesteren.no/en/researchers/guidelines-for-researchers-in-svalbard/span style=font-size:11.0pt; color:bluehere/span/a/spanspan style=color:black lang=EN-GB.) The deadlines are:/span /pp/ppspan style=color:black lang=EN-US1supst/sup January for fieldwork in /spanMarch, April, and May./p

    p1supst/sup March for fieldwork in June, July, and August./p

    p1supst/sup July for fieldwork in September, October, and November./p

    p1supst/sup October for fieldwork December, January, and February./pp/p

    pnbsp;/p

    p/ppspan style=color:black lang=EN-GBThe Ny-Ålesund Researcher's /spanGuide provides an span style=font-size:12.0pt; color:blue lang=EN-GBa target=Opens external link in new window href=https://nyalesundresearch.no/research-and-monitoring/researchers-guide/research-permissions/span style=font-size:11.0pt; color:blueoverview of required research permissions/span/a/spanspan style=color:black lang=EN-GB.nbsp;/span/pp/p

    p/ppnbsp;/p

    h3bspan style=color:black lang=EN-GBPermit to carry a weapon for polar bear safety /span/bspan style=color:black lang=EN-GB/span/h3

    h3span style=color:black lang=EN-GB/span/h3

    p/p

    p/p

    pFor all fieldwork outside the settlement of Ny-Ålesund you must be equipped with appropriate means of protection against polar bears (rifle and flare gun)./p

    p/pp/p

    pspan style=color:black lang=EN-GBTo carry a rifle /spanon Svalbard, you must either hold a valid Norwegian firearms permit or a valid European Firearms Pass, otherwise you have to a title=Opens external link in new window class=external-link-new-window target=https://www.sysselmesteren.no/en/weapon/renting-firearms/ href=https://www.sysselmesteren.no/en/weapon/renting-firearms/apply/a span style=color:black lang=EN-GBfor a permit to borrownbsp;a firearm with the Governor /spanof Svalbard./pp/pspan style=color:black lang=EN-GBFor more /spaninformation please see a title=Opens external link in new window class=external-link-new-window target=https://nyalesundresearch.no/research-and-monitoring/researchers-guide/safety/#Rental_firearms href=https://nyalesundresearch.no/research-and-monitoring/researchers-guide/safety/#Rental_firearmsSafety in the Field/a in the Ny-Ålesund Researcher's Guide.p/p

    pnbsp;/p

    p/pp/ppspan style=color:black lang=EN-GBAWIPEV station /spanguests can then borrow rifles from AWIPEV if they have a valid certificate from a polar bear protection course at either AWI or Kings Bay. It is also mandatory to do a yearly refresher on site./pp/pspan style=color:black lang=EN-GBiNote:/i the village /spancan only be left with a valid license since a rifle must be carried. If you have no license you must be accompanied by someone who has a license and rifle.p/p

    h3bspan style=color:black lang=EN-GBUse of unmanned vehicles (airborne or on/under water)/span/b/h3

    h3/h3

    p/p

    p/ppUAVs, RPAs, AUVs, ... are becoming more and more versatile for polar research. Their use in Kongsfjorden has to follow newly adopted regulations, seenbsp;span style=font-size:12.0pt; color:blue lang=EN-GBa href=https://www.awipev.eu/user/docs/o5HGitcLjUlaTmIO/windowspan style=font-size:11.0pt; color:blueUAV guidelines/span/a/spanspan style=color:black lang=EN-GBnbsp;in the Ny-Ålesund Researcher's Guide./span/pp/pp/p

    p/p

    p/pp/p

    pnbsp;/p

    p/pp/p

    h3 style=margin-top:13.9pt; margin-right:0cm; margin-bottom:lt;/pgt;lt;/pgt;

    lt;pgt;lt;pgt;13.9pt; margin-left:0cm; line-height:normalbspan style=color:black lang=EN-GBRisk Assessment/span/bspan style=color:black lang=EN-GBbr //span/h3

    p/p

    pAll projects are required to submit their risk assessment together with the Logistic Needs Form prior to their field work period. /p

    p/pp/ppspan style=color:black lang=EN-USSend your risk assessment to a title=Opens window for sending email class=mail href=mailto:logistics@awipev.eulogistics (at) awipev.eu/a and a title=Opens window for sending email class=mail href=mailto:stationleader@awipev.eustationleader (at) awipev.eu/a/span/pp/pp/p

    pnbsp;/p

    p/ppspan style=color:black lang=EN-USFor process instruction how to /spanaccomplish a risk assessment, please refer to the HSE department of your home institution. AWI-internal projects can access according documentation innbsp;span style=color:bluea target=_blank href=https://spaces.awi.de/pages/viewpage.action?pageId=278891566span style=color:blue lang=EN-USConfluence/span/a/spanspan style=color:black lang=EN-US./span/pp/p

    pnbsp;/p

    p/pp/ppspan style=color:black lang=EN-USYou may use the /spana title=Initiates file download class=download href=t3://file?uid=193024AWI risk assessment template/aspan style=color:black lang=EN-US or a corresponding document with similar content./span/pp/pp/p

    pnbsp;/p

    p style=margin-bottom:12.0pt; line-height:115%span style=color:black lang=EN-USnbsp;/span/p

    pnbsp;/p

    p/pp/pp/p

    p/pp/pbr /p/p

    pnbsp;/p

    pnbsp;/p

    pnbsp;/p

    pnbsp;/p

    pnbsp;/p

    pnbsp;/p

    pnbsp;/p

    p /pp/pp/p

    pnbsp;/p

    p/pbr /p/p

  • Booking Your Stay

    h3span style=letter-spacing: normalbGeneral travel information/b/span/h3

    p style=font-style: normal; font-weight: normal; line-height: 0.35cm; margin-top: 0.49cm; margin-bottom: 0.49cm; text-decoration: none align=leftspan style=letter-spacing: normalspan style=font-weight: normalNy-Ålesund belongs to the easiest accessible remote research stations in the Arctic, both for persons and for cargo. Scandinavian Airlines (SAS) and Norwegian have regular flights to Longyearbyen from Oslo and Tromsø./span/span/p

    p style=font-style: normal; font-weight: normal; line-height: 0.35cm; margin-top: 0.49cm; margin-bottom: 0.49cm; text-decoration: none align=leftThe shuttle connection between Longyearbyen and Ny-Ålesund span style=letter-spacing: normalspan style=font-weight: normal as well as the actual stay at the station has to be booked via the a title=Opens external link in new window class=external-link-new-window target=https://researchinsvalbard.no/ href=https://researchinsvalbard.no/RiS portal/a. /span/spanspan style=letter-spacing: normalspan style=font-weight: normalShuttle flights are twice a week – please check the please consider the /span/spana href=https://kingsbay.no/flight-schedule/ target=_blankflight schedule/aspan style=letter-spacing: normalspan style=font-weight: normal and /span/spana href=https://kingsbay.no/flight-harbour-fuel/ target=_blanktransportation information/aspan style=letter-spacing: normalspan style=font-weight: normal given by Kings Bay AS./span/span/p

    p class=western align=leftGeneral travel information can be found in the a href=https://nyalesundresearch.no/research-and-monitoring/researchers-guide/flights-between-longyearbyen-and-ny-alesund/Ny-Ålesund Reseacher’s Guide/a. We strongly advise you to not book your mainland flights until you received the booking confirmation for your booking at Ny-Ålesund as your requested booking dates might not be available./p

    h3 style=font-style: normal; font-weight: normal; line-height: 0.35cm; margin-top: 0.49cm; margin-bottom: 0.49cm; text-decoration: none align=leftbBooking of your stay in RiS/b/h3

    p/pp style=font-style: normal; font-weight: normal; line-height: 0.35cm; margin-top: 0.49cm; margin-bottom: 0.49cm; text-decoration: none align=left/pFlights, accommodation and any a href=https://kingsbay.no/research/ target=https://kingsbay.no/research/ class=external-link-new-window title=Opens external link in new windowKingsBay services/a such as laboratories, chemicals or shooting courses have to be booked via the a href=https://researchinsvalbard.no/ target=https://researchinsvalbard.no/ class=external-link-new-window title=Opens external link in new windowRiS portal/a. Before any booking can be made, the respective participant(s) have to be personally registered as quot;userquot; within the RiS data base. The project leader can appoint only registered users as project participants.nbsp;span style=text-decoration: noneAWIPEV guests staying at the station facilities, please choose ‘own station’ for accommodation./spanbr /p style=line-height: 100%; margin-top: 0.49cm; margin-bottom: 0.49cm lang=en-GB align=leftbPolar Bear Safety:/bnbsp; We demand a yearly refresher shooting course for each person wanting to borrow AWIPEV rifles. Book the refresher course (AWIPEV-course) with Kings Bay for all participants holding a validnbsp; AWI or Kings Bay polar bear safety course (expires after 3 years). Book the AWI or a Kings Bay full course if you have no valid license.br /br /span lang=en-USispan style=font-weight: normalImportant:/span/i/spanspan lang=en-USspan style=font-weight: normal /span/spanspan lang=en-USDouble check your bookings in detail and make sure they are correct, especially the billing information./span/pp style=line-height: 100%; margin-top: 0.49cm; margin-bottom: 0.49cm lang=en-GB align=left/p

    h3 style=font-style: normal; font-weight: normal; line-height: 0.35cm; margin-top: 0.49cm; margin-bottom: 0.49cm; text-decoration: none align=leftbMedical Check/b/h3

    h3 style=font-style: normal; font-weight: normal; line-height: 0.35cm; margin-top: 0.49cm; margin-bottom: 0.49cm; text-decoration: none align=leftEvery expedition member needs to passspannbsp; /spana medical check. /h3

    p/ppFor projects via AWI, please checka href=https://www.awi.de/en/about-us/logistics/information-for-expedition-participants.html target=https://www.awi.de/en/about-us/logistics/information-for-expedition-participants.html class=external-link-new-window title=Opens external link in new window here/a for further information, and use the a href=https://www.awi.de/fileadmin/user_upload/AWI/Ueber_uns/Logistik/Downloads/Alle_Plattformen/Medical_std_en_gen_23_01.pdf target=https://www.awi.de/fileadmin/user_upload/AWI/Ueber_uns/Logistik/Downloads/Alle_Plattformen/Medical_std_en_gen_23_01.pdf class=external-link-new-window title=Opens external link in new windowAWI medical questionnaire form/a./ppIPEV projects will receive all necessary forms and information by IPEV administration after the project approval. /p

    h3 style=font-style: normal; font-weight: normal; line-height: 0.35cm; margin-top: 0.49cm; margin-bottom: 0.49cm; text-decoration: none align=leftbPersonal Questionnaire and Expedition Clothing/b/h3

    pspan lang=EN-USParticipants accessing via AWI need to fill a a href=t3://file?uid=192404 class=download title=Initiates file downloadpersonal questionnaire/a. Additionally they can a href=https://www.awi.de/fileadmin/user_upload/AWI/Ueber_uns/Logistik/Downloads/Alle_Plattformen/05_Arktis_Land_Spitzbergen_2020_08.pdf target=https://www.awi.de/fileadmin/user_upload/AWI/Ueber_uns/Logistik/Downloads/Alle_Plattformen/05_Arktis_Land_Spitzbergen_2020_08.pdf class=external-link-new-window title=Opens external link in new windowrequest expedition /a/spana href=https://www.awi.de/fileadmin/user_upload/AWI/Ueber_uns/Logistik/Downloads/Alle_Plattformen/05_Arktis_Land_Spitzbergen_2020_08.pdf target=https://www.awi.de/fileadmin/user_upload/AWI/Ueber_uns/Logistik/Downloads/Alle_Plattformen/05_Arktis_Land_Spitzbergen_2020_08.pdf class=external-link-new-window title=Opens external link in new windowclothing/a from the AWI clothing store. /pp/p

    pspan lang=EN-USProjects /spanaccessing via IPEV can get expedition clothing on site./pp/p

    h3 style=font-style: normal; font-weight: normal; line-height: 0.35cm; margin-top: 0.49cm; margin-bottom: 0.49cm; text-decoration: none align=leftbLogistic Needs/b/h3

    p/pp/p

    pspan lang=EN-USPrepare and /spansubmit the a title=Initiates file download class=download href=t3://file?uid=201682Logistics Needs Form/a bat least 6 weeks before departure/b to Ny-Ålesund. This document enables us to organize your stay and coordinate the resources at the station.nbsp;A delayed submission can lead to equipment or support not being available at the base./pp/pp/p

    pnbsp;/p

    p/pp/pp/pp/pp/pp/pp/pp/p

    p style=font-style: normal; font-weight: normal; line-height: 0.35cm; margin-top: 0.49cm; margin-bottom: 0.49cm; text-decoration: none align=left/pp style=font-style: normal; font-weight: normal; line-height: 0.35cm; margin-top: 0.49cm; margin-bottom: 0.49cm; text-decoration: none align=left/p

  • Practicalities

    p/ppspan style=color:black lang=EN-USThe /spanspan style=letter-spacing: normalspan style=font-weight: normala href=https://nyalesundresearch.no/research-and-monitoring/researchers-guide/your-stay-in-ny-alesund/ target=https://nyalesundresearch.no/research-and-monitoring/researchers-guide/your-stay-in-ny-alesund/ class=external-link-new-window title=Opens external link in new windowNy-Ålesund Researcher's Guide/a offers /span/spanspan style=color:black lang=EN-USa great overview /spanabout what to expect in town and how the research community functions. /p

    p/ppspan style=color:black lang=EN-USThe AWIPEV Base /spanitself consists of several buildings: the Atmospheric Observatory, the Blue House, Rabot and Corbel Station outside town. /p

    p/ppspan style=color:black lang=EN-USWe offer /spanaccomodation in town in either the 'Blue House' or 'Rabot' – the former German and French station buildings. All bedroom are double rooms and have shared bathroom facilities./pp/p

    p/ppspan style=color:black lang=EN-USBoth buildings /spanalso offer office spaces and a common room, phone and internet access. As Wifi is not permitted, internet is only availlable via ethernet cables – please bring an adapter if needed./pp/pspan style=color:black lang=EN-USAccomodation needs /spanor use of Corbel should be annouced in the project proposals, as the yearly planning will be made at the beginning of each year based on that. The yearly planning will also be presented at the Introductory Seminar. Additional accommodation with can be booked in your RiS booking.nbsp;p/p

    p/ppspan style=color:black lang=EN-USFor more /spaninformation about AWIPEV facilities please see infrastructure. /p

    p/ppspan style=color:black lang=EN-USEvery station /spanguest will have to take part in the station-in-brief about station rules after arrival. If you will be taking rifles in the field, a yearly rifle refresher course is mandatory – normally on your second day. All trips outside town have to be announced and agreed upon with the stationteam/person on duty./pp/p

  • Media Visits

    pAll requests for media visits (film, photo, art, etc.) have to proceed through the media departments of either AWI (for German media) or IPEV (for French media). See also the a title=Opens external link in new window class=external-link-new-window target=https://nyalesundresearch.no/researchers-visit/press/ href=https://nyalesundresearch.no/researchers-visit/press/general information on media visits to Ny-Ålesund/a./ppbcontact at AWI:nbsp;/b a href=mailto:medien@awi.de class=mail title=Opens window for sending emailmedien (at) awi.de/a/ppbcontact at IPEV:/bnbsp; a title=Opens window for sending email class=mail href=mailto:aude.sonnevillle@ipev.fraude.sonneville (at) ipev.fr/a/pp/p